Pics.io is a comprehensive platform for managing your digital assets. It has a variety of features that meet the requirements of a wide range of businesses. Design and branding agencies, publishing companies, architectural offices, educational institutions, non-profit organizations, and many other companies benefit a lot from using Pics.io as a digital assets management service.
What are the main advantages of Pics.io?
Pics.io offers 3 storage options: Google Drive, Amazon S3, and our own Pics.io storage. Depending on your preferences you may choose the cloud storage which fits your needs best and connect it to your Pics.io account. So, using Pics.io as a DAM tool is a smart way of making the most of your current cloud storage.
You may work on top of your Google Drive. Besides, it's possible to use Shared Drive as well which may be a better solution for teams.
Pics.io allows you to integrate your Amazon S3 bucket which can be used for storing your digital files alternatively.
If your company is not currently using the above-mentioned platforms, you can benefit from the Pics.io storage option.
Pics.io doesn’t require installation on your device. It’s an in-browser app, which means it works on any device, regardless of the operating system.
Pics.io doesn’t limit the number or the size of your assets. The only limit is the size of your storage.
Pics.io is a multi-format service. It supports a huge variety of file formats: vector files, raster images, raw photos, text documents, audio and video files, and many others. See the full list of file formats supported in Pics.io.
Transparent and flexible billing scheme. You can choose among several billing plans and easily switch between them depending on your business needs.
Billing constructor that allows purchasing additional services in addition to the main subscription.
Easy-to-use interface, which is absolutely clear for beginners, yet functional for professionals.
Convenient and user-friendly mobile version so that you can manage your digital library on the go.
Fair Use Policy in Pics.io
Pics.io offers certain features with no set limits, however, fair use applies to all unlimited features, ensuring they are used as intended. For instance, sharing a single account among multiple users by logging in under the same credentials violates fair use. NB! If we detect any misuse or excessive activity that goes beyond reasonable usage, we reserve the right to impose limits on the affected feature to maintain platform integrity.
Now, here’s a full list of things you can do in Pics.io:
Managing your digital assets
Easily upload your assets via the Pics.io import panel. Or put them into your Google Drive folder or S3 bucket. Pics.io synchronizes with your storage and saves the structure you created there.
Avoid duplicates as you get alert notifications from the system
Compare two different files of a similar format.
Mark assets as restricted with the corresponding reason message.
View your assets as automatically generated thumbnails or open them for preview.
Play your audio and video files right inside Pics.io.
Transcribe audio and video files using the transcription feature to obtain precise transcriptions of your recorded content, simplifying the process of referencing, searching, and sharing video and audio files;
Keep related assets together as Linked Assets;
Search for people depicted on your files using the Face Recognition feature;
Perform basic manipulations with images: flip, rotate, and edit your assets.
Perform basic manipulations with videos: crop, make screenshots, and create custom thumbnails.
Save your images and design files as PNG, JPG or PDF while downloading.
Download your assets as archives or separate files.
Match images with products in your Shopify store by using the Pics.io plugin for Shopify;
Modify your assets as you download them: change dimensions, resolution, etc.
Organizing files in collections
Organize your assets in hierarchical collections.
Easily duplicate your collection structure.
Keep assets in multiple folders at the same time.
Add collections to favorites so that you can find them faster.
Choose between different viewing modes in Pics.io - list, grid, or map.
Sort your assets by date, name, or any other way you want inside a collection.
Limit access to certain collections if necessary.
Create Lightboards - your personal collections accessible to you only.
Attaching keywords to assets
Attach keywords to better describe your assets and make them more searchable
Select your favorite keywords so that you can find them faster
Use automatic AI keywording (using any language) to save time
Create your customized lists of keywords to make your taxonomy homogeneous
Working with metadata
See all the metadata parsed from your files in the corresponding fields inside Pics.io (camera settings, copyright, creator’s info, etc.)
Add GPS coordinates and see the location on Google Map
Modify and add new metadata - Pics.io saves changes in metadata within your assets, so they remain available beyond Pics.io, e.g. in Lightroom
Customize your metadata fields and add as much relevant info about your assets as necessary
Export the metadata about your assets to use it outside Pics.io
Teamwork support in Pics.io
Invite teammates to your Pics.io team in multiple ways, so you can work together on shared projects
Assign roles to your colleagues and configure different permissions for them
Adopt team policies to make your work more coherent
Allow non-Pics.io users to update your library content with new files using Inbox functionality.
Assign users to particular assets
Restrict actions your colleagues with particular roles can take with certain assets
Control your team performance and report on library efficiency with the help of analytics&reporting.
Use a variety of tools to rank your assets (attach stars, flags, and color labels to differentiate between your assets)
Leave comments next to your assets for others to see them
Put visual markers on your assets to draw attention to what you’re commenting
Outline an entire area of interest on your asset to get more attention to what you’re commenting
Use an audit trail to keep track of all events happening in Pics.io
Version Control
Upload new revisions in Pics.io and never lose important changes
Use Visual Diff Tool to actually see the difference between any two versions
Compare two versions of your video files with a Visual Diff Tool for Video
Describe changes made in new revisions with the help of comments
Discuss revisions with the help of comments, markers, and areas of interest
Approve or disapprove a particular version of your asset
Select the primary version of the file among several revisions
Sharing your assets with the rest of the world
Share single assets beyond Pics.io with one simple click
Create online websites out of your collections and give the link to everybody you want
Choose among 11 ready-made templates to showcase your work to the best advantage
Use Proofing Template website that lets you and your customers discuss your common projects together with the help of comments, markers, flags, etc.
Use your own domain name or logo to customize your website
Protect the website with an SSL certificate
Connect Google Analytics to track the activities on your website
Protect your websites with a password to keep things secure
Inform your website visitors about the latest changes made in the published collection
Select any type of sorting mode for the assets to be shown in the corresponding order on your website
Integration with other services
All the assets stored in the folder of Google Drive/S3 bucket connected to Pics.io are synchronized with your Pics.io library
The changes made in your Pics.io account automatically appear in your Google Drive/Amazon S3
Add images from your Pics.io account to Google Workspace tools: Docs, Sheets, Slides or Forms
Build a connection between your Zoho CRM platform and easily attach files to your leads and contacts.
Make use of Pics.io integration with Slack and receive notifications in your chosen channel
Integrate one app with any other software and get notifications about different events happening in Pics.io using Webhook URLs
Searching functionality in Pics.io
Powerful and versatile in-built search engine looks for your assets by various criteria: titles, collections, formats, keywords, star ratings, metadata, etc.
Searching PDF and AI files by content
Advanced searching functionality with the help of logical operators and “wildcards”
Search for geotagged assets
Narrow down your search by metadata fields
Keep previous search results as Saved Searches
Search inside the Archived assets
Create selections of files by using the Clipboard feature;
Higher productivity in Pics.io
Perform batch actions with your files and save a lot of time
Use shortcut keys to select, approve, rate, and download multiple files in one go.
Communication center
Receive different types of notifications about changes in your digital repository to multiple channels: email, notification center, Slack
Contact our live support chat whenever you have a question about Pics.io
Drop us a message at support@pics.io whenever you experience some issues with Pics.io
Customize your Pics.io digital library
Make use of Pics.io flexible billing schemes to scale your team and use various features in Pics.io
Customize your Pics.io account to look like your brand and maintain the company’s logo and domain for external customers and teammates (available starting from the Small plan)
Create your custom fields schema to get immediate access to the relevant metadata associated with your assets
Adjust your Pics.io use for slow internet connections
Choose between dark or light UI color schemes
Access your digital repository via desktop computer, tablet, or smartphone any time you want.
Use custom domains, and logos for sharing, and receiving files.
Pics.io DAM service is constantly improving. We never stop developing and implementing new features to meet the business needs of our users. So, if you have an idea of how we can better help you organize your digital assets, we are always happy to discuss it with you.