To ensure the integrity and coherence of your digital library, you, as the team owner, can set a number of general rules that will apply to the whole team. To do so, mouse over your avatar in the right top corner and select My Team section. In the Settings tab you may configure the necessary policies for your teammates. Here you're also free to enter your team name.

There are several kinds of general policies you can currently set in Pics.io:

  1. New uploads and revisions

You can tick the necessary checkboxes to oblige your teammates to fill the corresponding fields every time they upload a new asset or revision to your Pics.io library. It helps a lot to track changes that happen to the asset and take the full advantage of the version control tool in Pics.io. It's possible to make required the following meta fields: comment, title & description, keywords, assignees, flag, rating, color.

    2. Keywords management

Here you have two options to choose from. 

  • Autofill Keywords policy will automatically generate keywords for newly-uploaded assets. Here you may also select the language you want to use for AI keywording. Please note that the price of this feature depends on your billing plan.
  • Controlled Vocabulary policy, you can limit the scope of keywords used by your team to the existing keywords only. It means that none of your team members will be able to add, edit or remove keywords that have already been created. 

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