Keywording is another feature in Pics.io created to simplify the process of storing, finding, and retrieving the necessary digital assets.
How to create keywords in Pics.io?
There are several ways you can create keywords in Pics.io.
- Use Autokeywording option to assign keywords automatically to your assets with the help of computer vision.
- Upload your own list of keywords with the help of Controlled Vocabulary option.
- Create new keywords and manage your entire list of keywords in the “Keywords” section on the left side panel of the screen.
- Create a new keyword in the Infopanel when you open your file for preview. You can simply type in, or simply copy&paste the necessary keywords separating words with commas. These words will become keywords attached to this asset. And Pics.io will add them to your library of keywords.
Where can I see and manage the entire list of keywords I have in Pics.io?
“Keywords” section on the left side panel of the screen is the place when you can manage the entire list of keywords you have in Pics.io.
In case if you haven’t created any keywords yet, once you open this section, Pics.io will offer you two options: “Generate for all” and “Create new”. The first option launches the autokeywording process. The second option allows you to create your first keywords manually.
After you have created your first keyword, you can add new keywords to your list by clicking on the “plus” sign next to the “Keywords” section.
Placing your mouse cursor on a certain keyword, you can see what you can do with this keyword:
- Create a sub-keyword. For example, if the top keyword was “animals”, your sub-keywords can be “elephant”, “zebra”, etc. Hierarchical lists of keywords are very helpful when searching for specific assets.
- Add to Favorites. This button places the keyword in the “Favorites” folder on top, so that you can find it even faster.
- Rename this keyword
- Delete this keyword from the list. If you delete a keyword here, it will be detached from all the assets it was previously attached to.
NB! If you have "Use controlled vocabulary option" enabled in My Team settings, you won't be able to make any changes to keywords. Disable this option to manage your keywords via “Keywords” section on the left side panel.
How can I better organize my list of keywords?
When you open “Keywords” section on the left side panel of the screen, you will find three buttons above the keywords tree. They help you organize your keywords in several different ways:
- The AZ button will organize the keywords by name, from A to Z or from Z to A, depending on the direction of the small arrow.
- The calendar button will organize the files by create time - from the most recently created to those added earlier.
- The fire button allows you to search for keywords used mostly by your teammates.
You may also drag and drop your keywords and sub-keywords on top of one another to modify your tree of keywords. Or, you can add certain keywords to favorites, as it was described above.
A search box above your list of keywords will help you easily retrieve the keywords you need.
How can I attach a keyword to an asset?
First, you should open your asset for preview. Open the Infopanel and find Keywords section. The “paperclip” button here allows you either to attach an existing keyword or to create a new one. If you have a list of keywords written down elsewhere outside Pics.io, you can also copy and paste them into this field. Make sure, though, that keywords are separated by commas in this case. As well, you may simply drag'n'drop the assets to the necessary keyword and it will be attached to them.
If you want to attach a keyword to multiple assets, you need to do the following:
- Select the necessary assets;
- Find the Keywords section in the Infopanel on the right.
- Select or create keywords that you want to attach.
Keywords will be attached to the selected assets.
- If you select more than 50 assets and want to attach keywords to them at once, the changes will be applied on the background and won't be displayed in the real time. You need to reload the page to see the keywords on these files.
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