Once you log in you can see the browser window visually separated into three functional areas. The very right vertical part is Infopanel (Details panel).
By default, when no files are selected, it contains Infopanel icon (letter "i" in circle) with Select all button beneath it.
Infopanel is there to allow you to apply changes, delete, download, label and mark assets in groups or separately. Once you open an asset for preview, you can see all the information you have about this particular file, such as:
1. Filename - this is the original filename of your asset. You can change it right here in Pics.io. The easiest thing to do it is to make a double click on the filename. This change will be saved in Google Drive as well after sync.
2. Lock button protects the Infopanel fields from unauthorized or careless changes. Here you can set one of the two default options that will apply to all your collections in Pics.io:
- Always unlock - this default status will keep your assets always open for changes.
- Always lock - this option will lock your assets for changes.
When the Infopanel is set to Always lock status, you may still need to introduce some changes once in a while. For your convenience, you have two additional options:
- Unlock to modify a particular asset in the preview, and the system will return to its default Locked status once the asset it closed.
- Unlock until logout option will keep the Infopanel unlocked for changes until the end of the session.
3. Three vertical dots to the left of the Lock sign hide a dropdown menu with four options:
- Download allows you to download the selected assets.
- Export CSV button allows you to export metadata information about the selected assets in CSV format. It's possible to download all info about your files or select the fields you want to export. NB! The 'Public URL' field allows to access the file directly. If you're going to use it, make sure your asset is shared or is a part of a public collection (website).
- Move to trash button deletes the selected assets from your Pics.io storage.
- Rename button allows changing the filename of the asset.
Check out a short video instruction on how to export metadata info of your assets in a CSV file:
4. Title & Description block contains two correspondent fields for you to fill in to make your assets more verbally-specified.
6. Assignees section lets you assign the current asset to a particular teammate.
7. Linked assets block gives you information as to which other assets the current asset is associated with. You can easily unlink one or several files by a simple click on the X next to the filename.
8. Collections section shows you which collections the current asset belongs to. One and the same asset can belong to several collections in Pics.io. If you want to delete this asset from one collection but keep it in another collection, you just need to press X next to the name of the collection you want to remove.
9. Lightboards - this section shows if an asset belongs to any of your personal lightboards. This tag is only visible to you. A simple click on the cross next to the name of the lightboard will detach this asset from the lightboard.
10. Asset marks field allows you to star-rate, mark the revision stage or label your assets with color. Learn more about these features here.
12. Restrict option - switching the slider you will restrict members of your team on actions they take with this particular asset in your library or collection.
13. EXIF section contains numerous fields for you to see, add and modify specific metadata fields.
NB. Please note, that this block looks different for users who got registered in Pics.io after July 2018. You can read more about metadata processing in Pics.io here.
14. Google Map - you can get a google map automatically uploaded here. Just make sure you specify the GPSLatitude and GPSLongitude in the corresponding metadata fields.
15. Edit widgets - if you want to customize the Details panel, you can reorder everything that’s already there or hide the fields you don't use. To reorder the fields, click Edit widgets button and simply drag the needed field & drop. To hide an unnecessary field, untick the box next to the field in question. Save the changes by clicking "Done" button.
You can introduce changes in the Infopanel for each file individually, or in bulk. There are several ways you can select one or more assets.