“Audit Trail” section in the Settings menu in the top right corner of the main Pics.io screen allows you to keep track of all activities performed by you or your team members. Pics.io traces the following activities.

Activities related to assets:

  • adding files to storage
  • deleting assets
  • adding comments to assets
  • downloading assets from storage
  • adding revisions
  • attaching assets to collections
  • changing the star rating of the file
  • changing the flag status
  • changing the color label
  • changing the file name
  • sharing assets

Activities related to collections:

  • adding collections
  • deleting collections

Activities related to users:

  • inviting new teammates
  • accepting invitation to the team
  • rejecting invitation to the team
  • changing roles of teammates
  • removing users from the team

Activities related to file synchronization:

  • starting synchronization from Google Drive to Pics.io
  • notification saying that synchronization from Google Drive to Pics.io is finished
  • notification saying that synchronization from Google Drive to Pics.io failed

Activities related to websites:

  • creating websites
  • removing websites
  • changing the rating of the files on the website
  • changing the flag status of the files on the website
  • changing the color labels of the files on the website
  • downloading files by the web user
  • adding a comment to the files on the website

All the records are listed in the chronological order. A short description of the activity is provided, where you can find the name of the team member who applied this change and the exact time when it was done. A small icon on the left visually illustrates the particular type of activity described.

There are three tabs at the top of the screen that enable you to filter your audit trail log by time, users or events. Time filter helps you retrieve the events that happened today, yesterday, over the last 7, 30, or 90 days, or on the particular date you need (“customized” option). The next tab filters records by users, and the third tab retrieves particular types of events, such as “asset uploaded”, “asset deleted”, “comment added”, etc. You can apply several filters at the same time to specify your search.

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