Once you log in to your Pics.io account, you can see your browser window visually separated into three functional areas. The very right vertical part is the Details panel.
💡 Tip: Both the left and right panels in Pics.io — the collections tree panel on the left and the details panel on the right — can be expanded or collapsed for a more flexible workspace. Expand them when you need quick access to your collections, asset details, or metadata, and collapse them when you want a cleaner interface with more space for browsing and managing assets.
By default, when no files are selected, it contains the Details panel icon (letter "i" in the circle) with the Select all button beneath it.
You will find all the default metadata fields available for your role displayed here.
The Details panel is there to allow you to apply changes, delete, download, label, and mark assets in groups or separately. Once you open an asset for preview, you can see all the information you have about this particular file, such as:
1. Filename - this is the original filename of your asset. You can change it right here in Pics.io. The easiest thing to do is to double-click on the filename. This change will be saved in Google Drive as well after sync.
2. The Lock button protects the Details panel fields from unauthorized or careless changes. Here you can set one of the two default options that will apply to all your collections in Pics.io:
Always unlock - this default status will keep your assets always open for changes.
Always lock - this option will lock your assets for changes.
When the Details panel is set to Always lock status, you may still need to introduce some changes once in a while. For your convenience, you have two additional options:
Unlock to modify a particular asset in the preview, and the system will return to its default Locked status once the asset is closed.
Unlock until the logout option will keep the Details panel unlocked for changes until the end of the session.
3. Three vertical dots to the left of the Lock sign hide a dropdown menu with four options:
The download allows you to download the selected assets.
The export CSV button allows you to export metadata information about the selected assets in CSV format. It's possible to download all information about your files or select the fields you want to export. NB! The 'Public URL' field allows to access the file directly. If you're going to use it, make sure your asset is shared or is a part of a public collection (website).
The rename button allows changing the filename of the asset.
Check out a short video instruction on how to export metadata info of your assets in a CSV file:
4. Customize view - by clicking three dots in the Details panel, you can find the Customize view button to see the list of metadata fields that you can rearrange, show or hide from the Details panel. If the eye icon is closed - the field is hidden.
NB! You can set up visibility of metadata fields for your teammates depending on their roles.
5. Share option - by switching the slider you will generate 2 links that you can use to share this asset outside Pics.io: Sharing link and Direct URL for embedding.
6. The Title & Description block contains two correspondent fields for you to fill in to make your assets more verbally specified. You can describe your assets manually, or take advantage of our brand-new AI-generated descriptions. This innovative feature can save you a significant amount of time by automatically generating accurate and relevant descriptions for your assets.
7. The Keywords section allows you to create or modify keywords. It includes the following options:
the 'magic wand' sign that helps you auto-generate keywords;
the pencil icon that is designed to reflect metadata changes from new revisions of the same files.
8. The Faces section allows you to recognize people on your assets and name them to make files more searchable. The process of face recognition is automatic and only requires you to give a person a name and indicate the specific group of photos or a collection they should be recognized in.
9. The Transcript section allows you to convert speech from video or audio into text. With this innovation, Pics.io users can effortlessly acquire precise text versions of their recorded content, greatly simplifying the process of referencing, searching, and sharing video and audio files.
10. Watermarks allows you to turn on watermarking for a file and configure the settings of a layer that will be used as a watermark.
11. Assignees section lets you assign the current asset to a particular teammate.
12. Linked assets block gives you information as to which other assets the current asset is associated with. You can easily unlink one or several files by a simple click on the X next to the filename.
13. The Collections section shows you which collections the current asset belongs to. One and the same asset can belong to several collections in Pics.io. If you want to delete this asset from one collection but keep it in another collection, you just need to press X next to the name of the collection you want to remove.
14. Lightboards - this section shows if an asset belongs to any of your personal lightboards. This tag is only visible to you. A simple click on the cross next to the name of the lightboard will remove this asset from the lightboard.
15. The Asset marks field allows you to star-rate, mark the revision stage or label your assets with color. Learn more about these features here.
16. Restrict option - switching the slider you will restrict members of your team on actions they take with this particular asset in your library or collection.
17. The EXIF section contains numerous fields for you to see, add and modify specific metadata fields.
NB. Please note, that this block looks different for users who got registered in Pics.io after July 2018. You can read more about metadata processing in Pics.io here.
18. The JFIF section shows the DPI of an asset. Within the metadata, you will find two fields: XResolution and YResolution which contain the density of your asset. DPI has the same values for X and Y, and the two values are always specified in the metadata.
NB. DPI stands for "Dots Per Inch" and measures the resolution of printers and digital screens. Higher DPI means more detail and sharper images.
19. Google Map - you can get a Google map automatically uploaded here. Just make sure you specify the GPSLatitude and GPSLongitude in the corresponding metadata fields.
NB! If you can't see some of the fields listed here - they might not be available for your role. Please, contact your team admins to set up permissions for you.
You can introduce changes in the Details panel for each file individually, or in bulk. There are several ways you can select one or more assets.