The filter panel in Pics.io is designed to streamline your asset management by refining searches quickly and efficiently. Whether you're searching for a specific asset or organizing your library, this filter panel allows you to customize search filters to match your workflow, saving time and improving accuracy.
Take a quick look:
Customizing the Filter Panel
By default, commonly used filters such as Type, Filename, Keywords, Description, Color, Rating, Share Status, Person, and Comment text are displayed at the top of the panel.
NB! To search by multiple filenames, simply enter the first filename, add a space, and then type the next filename.
However, each user can customize the order and visibility of filters to suit their needs. These changes are saved individually, ensuring they don't affect other team members.
To customize the panel, click the 'Add more filters' button in the top-right corner. From there, you can add filters or rearrange them using drag-and-drop to set your preferred order.
The advanced filter panel in Pics.io can be expanded or collapsed to fit your workspace needs. Expand it to apply detailed filters and refine your search, then collapse it when you need more space in your interface. This way, you can keep your workspace organized without losing quick access to filtering options.
Using Custom Metadata as Filters
The filter panel in Pics.io enables precise searches across various fields, much like the Broad Search. But what makes it particularly powerful is its ability to search in embedded metafields (such as EXIF, IPTC, or JFIF data), as well as in your own custom fields using an extensive variety of search operators.
To access these options, locate the 'Add more filters' button at the top right of the filter panel, then click on the 'Add filters' button.
You'll see the dropdown menu with all the available filters. The custom metadata filters are labeled with a "meta." prefix.
NB! The list of custom fields is shared across the team, ensuring consistent filtering options.
Search Operators
The filter panel supports specific search operators for each filter type, helping you refine your queries for precise results. Here's an overview of the available operators:
List Type
Is Any Of - Matches any of the selected values from a list.
Example: Searching for assets with the tag Is Any Of "Lion, Tiger, Bear" will return assets tagged with any of these animals.
Is All Of - Matches assets that contain all the selected values from the list.
Example: Searching for assets tagged Is All Of "Lion, African" will return assets tagged with both "Lion" and "African."
Is None Of - Excludes assets that match any of the selected values from the list.
Example: Searching for assets where the tag Is None Of "Dog, Cat" will return assets that are not tagged with "Dog" or "Cat."
Is Set - Matches assets that have any value in the list or field.
Example: Searching for assets where Keywords Is Set will return all assets that have any keywords.
Is Not Set - Matches assets that do not have any value in the field.
Example: Searching for assets where Keywords Is Not Set will return assets with no keywords.Is Any Of… Except All Of… - Shows assets with either "Dog" OR "Cat" AND without "Lion" AND without "Bear".
Is Any Of… Except Any Of… - Shows assets with either "Dog" OR "Cat" AND without "Lion" OR "Bear".
Is All Of… Except All Of… - Shows assets with both "Dog" AND " Cat" AND without both "Lion" AND "Bear"
Is All Of… Except Any Of… - Shows assets with both "Dog" AND " Cat" without "Lion" OR "Bear".
NB! The operators "Is Any Of… Except All Of…", "Is Any Of… Except Any Of…", "Is All Of… Except All Of…", and "Is All Of… Except Any Of…" are only available for List Type filters where the asset contains multiple values.
If an asset has only a single value, the only applicable operator from this group is "Is Any Of… Except Any Of…".
Text Type
Is - Matches assets with an exact value in the field.
Example: Searching for assets where "Description" Is "Golden retriever playing in the park" will return assets with exactly this description.
Is Not - Matches assets that do not have the specified value.
Example: Searching for assets where "Comment" Is Not "Final version" will return assets that do not have the comment "Final version."
Contains - Matches assets containing the specified snippet of text anywhere in the field.
Example: If you enter "port" in the search field, assets whose descriptions or comments contain words with "port" in them (e.g., "report," "support," "airport," "portfolio") will be returned. This allows for a broader search of any word containing the snippet.
Starts With - Matches assets where the field value starts with the specified snippet.
Example: If you enter "sup" in the search field, assets whose descriptions or comments start with words like "support," "super," or "supplier" will be returned. This helps refine searches when you're certain about the start of a term but not the full word.
Ends With - Matches assets where the field value ends with the specified snippet.
Example: If you enter "ing" in the search field, assets whose descriptions or comments end with words like "training," "marketing," "editing" will be returned. This operator helps find all assets with words that end in a specific sequence.
Is Set - Matches assets where the field has any value assigned.
Example: Searching for assets where "Description" Is Set will return all assets that have a description filled in, regardless of the content.
Is Not Set - Matches assets where the field does not have any value assigned.
Example: Searching for assets where "Comment" Is Not Set will return assets with no comment text.
We’ve introduced a new Document text filter in the Advanced Filter Panel to help you search through the full content of your document assets.
Once added via the Add filters modal, this filter offers three powerful search operators:
Contains – Finds documents that include the entered text anywhere in their content (supports wildcards and flexible matching).
Starts with – Finds documents where the content begins with the entered text.
Ends with – Finds documents where the content ends with the entered text.
Date Type
On - Matches assets that were created or modified on the specified date.
Example: Searching for assets where "Creation Date" On "2024-05-01" will return assets created on May 1st, 2024.
Not On - Matches assets that were not created or modified on the specified date.
Example: Searching for assets where "Creation Date" Not On "2024-05-01" will return assets created on any date except May 1st, 2024.
Before - Matches assets created or modified before the specified date.
Example: Searching for assets where "Creation Date" Before "2024-01-01" will return assets created before January 1st, 2024.
After - Matches assets created or modified after the specified date.
Example: Searching for assets where "Creation Date" After "2024-01-01" will return assets created after January 1st, 2024.
Range (Start Date/End Date) - Matches assets created or modified within the specified date range.
Example: Searching for assets where "Creation Date" Range (Start Date/End Date) "2024-01-01" to "2024-06-30" will return assets created between January 1st and June 30th, 2024.
Is Set - Matches assets that have a date value.
Example: Searching for assets where "Creation Date" Is Set will return assets with a specified creation date.
Is Not Set - Matches assets that do not have a date value.
Example: Searching for assets where "Modification Date" Is Not Set will return assets with no modification date.
Today - Matches assets created or modified today.
Example: Searching for assets where "Creation Date" Today will return assets created on the current day.
Yesterday - Matches assets created or modified yesterday.
Example: Searching for assets where "Creation Date" Yesterday will return assets created the previous day.
Last 7 Days, 30 Days, 90 Days - Matches assets created or modified within the last specified number of days.
Example: Searching for assets where "Creation Date" Last 7 Days will return assets created within the last week.
Number Type
Equals - Matches assets where the number field equals the specified value.
Example: Searching for assets where "Rating" Equals "5" will return assets with a rating of exactly 5.
Does Not Equal - Matches assets where the number field does not equal the specified value.
Example: Searching for assets where "Rating" Does Not Equal "5" will return assets with ratings other than 5.
More Than - Matches assets where the number field is greater than the specified value.
Example: Searching for assets where "File Size" More Than "100MB" will return assets larger than 100MB.
Less Than - Matches assets where the number field is less than the specified value.
Example: Searching for assets where "File Size" Less Than "50MB" will return assets smaller than 50MB.
Range (From/To) - Matches assets where the number field is within the specified range.
Example: Searching for assets where "Rating" Range (From/To) "3" to "5" will return assets with ratings between 3 and 5.
Is Set - Matches assets that have a numeric value in the field.
Example: Searching for assets where "File Size" Is Set will return assets that have a file size recorded.
Is Not Set - Matches assets that do not have a numeric value in the field.
Example: Searching for assets where "Rating" Is Not Set will return assets without a rating.
These operators allow you to tailor searches with precision, maximizing the effectiveness of the filter panel.
If you find that a specific filter or operator is missing, feel free to reach out to our support team at support@pics.io — we’ll pass your feedback to our product team!
Saving Your Search Query
If you frequently use a particular search query, you can save it as a 'Saved Search' for easy access. Here's how:
After setting up your filters and finding the necessary assets, locate the search icon in the top-right corner.
Click the icon, provide a name for your saved search, and click 'Save.'
You can choose to save the search in your individual account or share it with your team, making it accessible to everyone.
Why Use the Advanced Filter Panel?
The filter panel in Pics.io combines the best features of both the legacy Broad Search and the advanced search syntax into one streamlined tool. While Broad Search allowed general searches across asset fields, the filter panel enhances this by adding powerful search operators and the ability to filter through embedded metadata and custom fields.
This easy-to-use panel improves search speed, accuracy, and overall asset management efficiency.
Feature Availability
This panel is available only on the latest version of our plans. If your billing page displays the message "You are subscribed to the plan that was discontinued," this feature will remain unavailable until you upgrade. To ensure you have access to the latest functionality, please reach out to our support team at support@pics.io for assistance with upgrading.
What happens to my Saved Searches from the legacy Broad Search once I upgrade my plan?
Your saved searches will remain intact and fully functional in the new version of the filter panel. Upgrading to the latest version of the subscription plan will not affect your existing saved searches — they will continue to work just as before.
Moreover, you can take advantage of the Visual Search functionality that allows you to search for your assets based on the actual visual content of images instead of metadata.
Take control of your search experience in Pics.io with the advanced filter panel. Explore its customization options and see how it can make asset management more efficient and streamlined.