The difference between assets and files lies in the fact that assets are meaningful. There are two types of the metadata which any asset can contain. They are EXIF metadata and Custom Fields.
EXIF metadata contain useful information that you need in your work and that you should be able to retrieve fast to maintain your workflow. For example, digital photos have EXIF/IPTC meta fields that contain information about camera settings, shooting conditions and authorship. Video and audio assets contain duration, codecs and frame rate info.
Some of the EXIF metadata fields are editable and some of them cannot be changed (e.g. size of the file).
Custom fields can be created depending on your business needs. For example, retailers need information about their goods and suggested prices. Non-profit organizations might need licence and legal information among other things. Every business or team is unique. That is why Pics.io allows you to create your own custom fields which you can fill in with information that is meaningful for your team workflow.
You may check more information about how to create and manage custom fields settings.
Where can I find the metadata of my assets?
To see the information that is contained in your metadata and custom fields or to enter new information about the asset, you should open the asset inside Pics.io. On the right-hand side of the main screen there is Infopanel where you can see all the information related to your asset (title, description, keywords, etc.). If you scroll down a bit, you will find EXIF metadata fields and the custom fields that you created.
How do metadata fields and custom fields work?
It is possible to indicate the necessary information about your asset in custom fields with textual description, a number, a date, or you will need to tick the checkbox. Please note that custom fields can form hierarchical groups, so that you can enter all the necessary information about the asset in minute detail.
When you sync your assets from Pics.io to Google Drive, all information you entered in custom fields is saved within your asset. It remains available even after you download your asset and work with it outside Pics.io, e.g. in Lightroom or in a similar service.
Are there any special requirements for metadata fields?
It is allowed to use any language in the metadata fields. However, there are some kinds of metadata fields which should be filled in with the Latin alphabet only, in order for Pics.io to replicate them properly. Please check the list of them below:
- Object Name
- By-line Title
- Catalog Sets
- Content Location Name
- Country-Primary Location Code
- Copyright Notice
- Country-Primary Location Name
- Document Notes
- Edit Status
- Fixture Identifier
- Image Type
- Language Identifier
- Local Caption
- Object Attribute Reference
- Program Version
- Reference Service
- Similarity Index
- Subject Reference
- Special Instructions
If you still need to use the Cyrillic alphabet for these fields, you may fill in them right in your Pics.io account. In this case, this data will be saved in our database and it will be possible to search for the definite assets using these meta fields written with Cyrillic.
You may find more information about EXIF metadata in this article.
How to search for the definite asset using custom fields?
Custom fields are searchable. When searching through your digital library for the necessary assets, you can narrow down your search by selecting a relevant custom field and specifying the exact information that should be contained there.
For example, you have a collection of images made by various artists, and you have a custom field “Author” where you enter the name of the artist who provided the image. Imagine you need to retrieve all the images created by, say, John Johnson, which are stored in numerous collections throughout your digital library. To simplify your search, click “plus” to add a custom field in the Search menu, select “Author” and type the name “John Johnson” in the field. Our search engine will retrieve all the images created by this author. This article about the search may be of help for you.